How many workspaces will I need?

Create one workspace for each unit whose data, access, or reporting must stay separate: a client, a region, or a product line. Keep related brands that share a competitive set in the same workspace to avoid duplicated setup.

Can a user belong to multiple workspaces with different roles?

In a well-designed model, yes. A user can be an admin in one workspace and a viewer in another, because role assignments are per workspace. This suits agencies where an account manager edits their own clients but only views a colleague's.

How is cost usually allocated across workspaces?

Vendors differ. Look for per-workspace usage reporting that shows brands, query volume, and engine coverage, so you can charge clients or business units for their share.

Free tool, not actively developed; no accounts. AEO Platform no longer sells subscriptions.

Technique

enterprise

Team Workspaces

Workspaces separate brands, clients, and teams inside one account, each with its own data, roles, and reports. This page explains the model and what to look for.

This capability was part of the paid AEO Platform product, which closed on 2026-10-02. It is not available. This page explains the technique for reference.

Quick answer

Workspaces give agencies, multi-brand companies, and large marketing teams an organisational structure. Each workspace is an independent environment with its own brands, query banks, competitive sets, action plans, and reports. Users can belong to several workspaces with a different role in each, and administrators have a cross-workspace view for portfolio oversight.

How it works

Team Workspaces in detail

An account administrator creates workspaces in the organisation settings. Each workspace has a name, a default brand, and access permissions. Users are invited with role assignments: admin (full control), editor (can change data and settings), viewer (read-only), or custom roles.

Workspace data should be fully isolated. Brands, query banks, audit results, mention data, action plans, and reports in one workspace are invisible to users in another unless they have explicit access. This isolation matters for agencies, where client confidentiality is non-negotiable.

An organisation dashboard gives administrators a cross-workspace overview, such as brands tracked, aggregate trends, and health scores. For agencies it works as a portfolio view of every client engagement at a glance.

Benefits

Why Team Workspaces matters

Organise brands, clients, or regions into isolated workspaces with independent data and settings

Assign per-workspace roles so users see only what they need

Apply workspace-specific branding to reports and dashboards

Track portfolio-level metrics from a cross-workspace overview

Attribute costs to clients or business units

Scale from a single brand to many without reorganising the account

Use cases

When to use Team Workspaces

An agency creates a workspace for each of its 15 clients, with client-specific branding.

A global brand sets up workspaces for North America, Europe, and Asia-Pacific, each with localised query banks and regional competitors.

A multi-product company separates workspaces by product line so each team manages its own AI visibility.

An enterprise administrator compares AI visibility health across all brands in the portfolio from one overview.

FAQ

Team Workspaces FAQ

Related features

Action Plans

resolution

An AEO action plan turns audit findings and visibility gaps into prioritised now, next, and later tasks. This page explains the technique.

PDF Reports

reporting

An AI visibility report summarises mentions, Share of Model, competitors, and actions for stakeholders. This page explains what a good report contains.

Shareable Dashboards

reporting

Shareable dashboards give stakeholders a live view of AI visibility data through a link. This page explains the technique and the access controls to look for.

SSO & SAML

enterprise

Single sign-on with SAML 2.0 lets a team use its identity provider to access a tool. This page explains how SSO and SCIM work and what to check before buying.

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